Cavite State University (CvSU) is required by law to process your personal information and sensitive personal information in order to safeguard academic freedom, uphold your right to quality education, and protect your right to data privacy in conformity with Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012, and its implementing rules and regulations. The said law can be viewed via Republic Act No. 10173.

Personal Information Collected and Stored

The University collects, uses, and keeps your personal information, which includes but is not limited to:

• Name, age, and date of birth
• Address and contact details
• Educational records
• Learner Reference Number (LRN)
• Photograph or image
• Signature
• Family data (names of parents, citizenship, civil status, etc.)
• Medical history and health records
• Choice of campus and degree programs
• Socio-economic and geographic information about your household

This information is collected directly from you, your parents, legal guardians, and/or other authorized representatives during your application for admission and throughout your residency in the University. We use this information to verify your identity, determine your eligibility to enroll in CvSU, and support other education-related purposes such as:

• Availment of scholarship grants and financial assistance
• Provision of psychological and emotional assessment as needed
• Access to various student services (guidance, infirmary, etc.)

Sensitive Personal Information Collected and Stored

The University also processes sensitive personal information under the DPA, including race, ethnicity, civil status, health information, government-issued IDs, and relevant financial information.

Access to this data is strictly restricted and given only to authorized personnel in relation to their specific functions.

Disclosure

To comply with legal and regulatory duties, the University submits required information to relevant government agencies such as the Commission on Higher Education (CHED). CvSU will only disclose your personal data to third parties with your consent, unless required or allowed by applicable laws.

Security

Your personal data is stored in physical repositories and secured databases managed by the University's Registrar, ICT Office, and/or their campus counterparts. The University has appropriate physical, technical, and organizational security measures in place to ensure the confidentiality of your information.

Inquiries and Updates

The University's General Data Privacy Notice is available on the official Cavite State University website. For questions about the DPA, you may email the University's Data Protection Officer at dpo@cvsu.edu.ph. You may personally check and update your data by contacting the University Registrar.

Consent Agreement

I have read the CvSU Privacy Notice and Consent Form, understood its contents, and consent to the processing of my personal data. I understand that for the CvSU to carry out its functions as a state university pursuant to its charter, exercise its right to academic freedom under the 1987 Constitution, pursue its legitimate interests as allowed by the Data Privacy Act of 2012, and comply with legal obligations, CvSU must necessarily process my personal and sensitive personal information. I grant my consent to and recognize the authority of the CvSU to process my personal and sensitive personal information pursuant to the abovementioned privacy notice and applicable laws.